Privacy Policy
V 1.4
December 1, 2024
This "Privacy Policy" describes the privacy practices of VidMax AI, Inc. and our subsidiaries and affiliates (collectively, "VidMax AI", "VidMax", "we", "us", or "our") in connection with the vidmax.ai website and any other website or online service that we own or control that links to this Privacy Policy (collectively, the "Services"), our marketing activities, and other activities described in this privacy policy. In addition, this privacy policy describes your rights and choices with respect to the Personal Information we collect. We provide important information for individuals located in the European Union, European Economic Area, and the United Kingdom in the GDPR Notice below. We provide information for individuals located in Nevada below.
Table of Contents
Personal Information We Collect
How We Use Your Personal Information
How We Share Your Personal Information
Your Choices
Other Sites, Mobile Applications and Services
Security Practices
International Data Transfers
Children
Changes to this Privacy Policy
How to Contact Us
California Privacy Rights Notice
Notice for Nevada Residents
GDPR Notice
Personal Information We Collect
Information you provide to us. Personal information you provide to us when you use the Service, attend or host an event on the Service, or otherwise interact with us includes:
Contact information, such as your first and last name, email and mailing addresses, phone number, professional title, and company name.
Profile information, such as your username and password that you may set to establish an online account with us.
Registration information, such as information about events or activities that you register for.
Feedback or correspondence, such as information you provide when you contact us with questions, feedback, or otherwise correspond with us online.
Transaction information, such as the payment card information you provide to our third-party payment processor when you pay for event tickets, information about your transaction history on the Service.
Usage information, such as information about how you use the Service and interact with us, including information associated with any content you upload to the websites or otherwise submit to us, your search terms, chat messages, and other information you provide when you use any interactive features of the Service.
Marketing information, such as your preferences for receiving communications about our activities, events, and publications, and details about how you engage with our communications.
Other information that we may collect which is not specifically listed here, but which we will use in accordance with this Privacy Policy or as otherwise disclosed at the time of collection.
Information we obtain from social media platforms. We may maintain pages for our Company on social media platforms, such as Facebook, LinkedIn, Twitter, Google, YouTube, Instagram, and other third-party platforms. When you visit or interact with our pages on those platforms, the platform provider’s privacy policy will apply to your interactions and their collection, use, and processing of your personal information. You or the platforms may provide us with information through the platform, and we will treat such information in accordance with this Privacy Policy.
Information we obtain from other third parties. We may receive personal information about you from third-party sources. For example, a business partner may share your contact information with us if you have expressed interest in learning specifically about our products or services, or the types of products or services we offer. We may obtain your personal information from other third parties, such as other users who refer you to us, event hosts, marketing partners, publicly-available sources, and data licensors.
Automatic data collection. We, our service providers, and our business partners may automatically log information about you, your computer or mobile device, your activity over time on the Service and other online services, and your interactions with our marketing communications such as:
Device data, such as your computer’s or mobile device’s operating system type and version, manufacturer and model, browser type, screen resolution, RAM and disk size, CPU usage, device type (e.g., phone, tablet), IP address, unique identifiers (including identifiers used for advertising purposes), language settings, mobile device carrier, radio/network information (e.g., WiFi, LTE, 3G), and general location information such as city, state or geographic area.
Online activity data, such as pages you viewed, how long you spent on a page, the website you visited before browsing to the Service, navigation paths between pages, information about your activity on a page or screen, access times, and duration of access, and whether you have opened our marketing emails or clicked links within them.
Cookies and similar technologies. Our sites employ cookies and similar technologies to remember your preferences, enable functionality, personalize content, help us understand use of the sites, and facilitate online advertising. For more information about cookies in general, see www.allaboutcookies.org. The cookies used on certain Services may include:
Essential cookies that are necessary to allow the technical operation of our sites (e.g., they enable you to move around on a website and to use its features).
Analytics cookies that help us understand how our sites are being used and may work with pixels included in emails we send to track which emails are opened and which links are clicked by recipients. Some of these cookies are operated by:
Posthog, Inc. (www.posthog.com) which helps us understand how our live streams are operating on our users’ devices.
Advertising cookies that allow our advertising partners to collect information about your use on some of the Services and other websites over time and use that information to show you ads they believe will be relevant to you and measure how the ads perform. Some of these cookies are operated by:
Google. You can learn about how Google uses cookies at https://policies.google.com/technologies/ads and you can learn about your choices for limiting Google’s use of information collected by cookies at https://adssettings.google.com/.
Facebook. You can learn about how Facebook uses cookies at https://www.facebook.com/privacy/explanation and you can learn about your choices for limiting Facebook’s use of information collected by cookies at https://www.facebook.com/about/ads.
You can see your Cookie Settings by clicking here. You can block third-party cookies in your browser settings. If you do not accept cookies, you may not be able to use all functionality of the Service and it may not work properly. You can also opt-out of interest-based ads from companies participating in the following industry opt-out programs:
Network Advertising Initiative: http://www.networkadvertising.org/managing/opt_out.asp
Digital Advertising Alliance: optout.aboutads.info
AppChoices mobile app, available at https://www.youradchoices.com/appchoices, which will allow you to opt-out of interest-based ads in mobile apps served by participating members of the Digital Advertising Alliance.
You will need to apply these opt-out settings on each device from which you wish to opt-out.
How We Use Your Personal Information
We use your personal information for the following purposes and as otherwise described in this Privacy Policy or at the time of collection:
To operate the Service. We use your personal information to:
provide, operate and improve the Service
process your Service-related payments
communicate with you about the Service, including by sending you announcements, updates, confirmations, invoices, technical notices, security alerts, and support and administrative messages
understand your needs and interests, and personalize your experience with the Service and our communications
provide support and maintenance for the Service
respond to your requests, questions, and feedback
Training AI Models
Use of Google Workspace APIs
We utilize Google Workspace APIs solely to provide and enhance our services directly to you. We do not use any data obtained through Google Workspace APIs to develop, improve, or train generalized artificial intelligence (AI) or machine learning (ML) models. Your data remains confidential and is only used in accordance with your instructions and this privacy policy.
Marketing and advertising. We, our service providers, and our third-party marketing partners may collect and use your personal information for marketing and advertising purposes:
Direct marketing. We may send you direct marketing communications about VidMax AI, our events, and our third-party partners’ products and services as permitted by law, including by email, mail, and text message. You may opt-out of our marketing communications as described in the Opt-out of marketing section below. See the section below called How we share your personal information for information about information we share with our marketing partners for their own direct marketing purposes.
Interest-based advertising. We may engage third-party advertising companies and social media companies to display ads on our Service and other online services. These companies may use cookies and similar technologies to collect information about your interaction over time with the Service, our communications, and other online services, and use that information to serve online ads that they think will interest you. This is called interest-based advertising. We may also share information about our users with these companies to facilitate interest-based advertising to those or similar users on other online platforms. You can learn more about your choices for limiting interest-based advertising in the Cookies section above or click on your Cookie Settings to change your cookie permissions.
For research and development. We may use your personal information for research and development purposes, including to analyze and improve the Service and our business. As part of these activities, we may create aggregated, de-identified, or other anonymous data from personal information we collect. We make personal information into anonymous data by removing information that makes the data personally identifiable to you. We may use this anonymous data and share it with third parties for our lawful business purposes, including to analyze and improve the Service and promote our business.
Compliance and protection. We may use your personal information to:
comply with applicable laws, lawful requests, and legal process, such as to respond to subpoenas or requests from government authorities;
protect our, your, or others’ rights, privacy, safety, or property (including by making and defending legal claims);
audit our internal processes for compliance with legal and contractual requirements and internal policies;
enforce the terms and conditions that govern the Service; and
prevent, identify, investigate, and deter fraudulent, harmful, unauthorized, unethical, or illegal activity, including cyberattacks and identity theft.
We may share your personal information with the following parties and as otherwise described in this Privacy Policy or at the time of collection:
You have the following choices with respect to your personal information:
The Service may contain links to websites, mobile applications, and other online services operated by third parties. These links are not an endorsement of, or representation that we are affiliated with, any third party. In addition, our content may be included on web pages or in mobile applications or other online services that are not associated with us. We do not control websites, mobile applications, or online services operated by third parties, and we are not responsible for their actions.
We employ a number of technical, organizational, and physical safeguards designed to protect the personal information we collect. However, security risk is inherent in all internet and information technologies, and we cannot guarantee the security of your personal information.
We are headquartered in the United States and may use service providers that operate in other countries. Your personal information may be transferred to the United States or other locations where privacy laws may not be as protective as those in your state, province, or country. If you are a resident of the European Economic Area (“EEA”), please note that we take appropriate measures to ensure that we transfer your information in accordance with this Privacy Policy and applicable laws. These measures may include implementing Standard Contractual Clauses to govern the transfer of your information or other means recognized by applicable laws. By providing us with your information, you acknowledge any such transfer.
Only adults over the age of 18 are permitted to use our Service. We do not intentionally collect personal information through the Service from children under 18 years of age. Consistent with applicable law, if we learn that we have inadvertently collected the information of a child under 13 without the consent of the child’s parent or guardian as required by law, we will delete that information. We encourage parents with concerns about the personal information of children under the age of 13 to contact us.
We reserve the right to modify this Privacy Policy at any time. If we make material changes to this Privacy Policy, we will notify you by updating the date of this Privacy Policy and posting it on the Service. We may, and if required by law will, also provide notification of changes in another way that we believe is reasonably likely to reach you, such as via e-mail (if you have an account where we have your contact information) or another manner through the Service.Any modifications to this Privacy Policy will be effective upon our posting the new terms and/or upon implementation of the new changes on the Service (or as otherwise indicated at the time of posting). In all cases, your continued use of the Service after the posting of any modified Privacy Policy indicates your acceptance of the terms of the modified Privacy Policy.
Please direct any questions or comments about this Policy or privacy practices to compliance@vidmax.ai. You may also write to us via postal mail at:VidMax AI, Inc.
1680 Mission Street
San Francisco, CA 91043
Scope. This section applies only to California residents. It describes how we collect, use, and share Personal Information of California residents online and offline in our capacity as a "business" under the California Consumer Privacy Act of 2018 ("CCPA") and their rights with respect to that Personal Information. For purposes of this section, "Personal Information" has the meaning given in the CCPA but does not include information exempted from the scope of the CCPA.
If you are a resident of Nevada, you have the right to opt-out of the sale of certain personal information to third parties who intend to license or sell that personal information. You can exercise this right by contacting us here or emailing us at compliance@vidmax.ai with the subject line “Nevada Do Not Sell Request” and providing us with your name and the email address associated with your account.
The information provided in this GDPR Notice applies only to individuals in the European Union, the European Economic Area, and the United Kingdom (collectively, “Europe”). The information provided in this “GDPR Notice” section applies only to individuals in the European Economic Area and in the UK and explains our approach to any personal information that we collect from you or which we have obtained about you from a third party and the legal basis for processing your personal information. It also sets out your rights in respect of our processing of your personal information.
References to “personal information” in this Privacy Policy are equivalent to “personal data” governed by the General Data Protection Regulation (GDPR).
VidMax AI, Inc. is the controller of your personal information covered by this Privacy Policy.
The legal bases of our processing of your personal information as described in this Privacy Policy will depend on the type of personal information and the specific context in which we process it. However, the legal bases we typically rely on are set out in the table below. We use your Personal Information only as permitted by law. Our legal basis for processing the personal information described in this Privacy Policy is described in the table below:
We may use your personal information for reasons not described in this Privacy Policy where permitted by law and the reason is compatible with the purpose for which we collected it. If we need to use your personal information for an unrelated purpose, we will notify you and explain the applicable legal basis.
We retain personal information for as long as necessary to fulfill the purposes for which we collected it, including for the purposes of satisfying any legal, accounting, or reporting requirements, to establish or defend legal claims, or for fraud prevention purposes.To determine the appropriate retention period for personal information, we consider the amount, nature, and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal requirements.When we no longer require the personal information we have collected about you, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible. If we anonymize your personal information (so that it can no longer be associated with you), we may use this information indefinitely without further notice to you.
If you are located in the EEA, you have the following rights in relation to the personal information we hold about you:
If we transfer your personal information out of the EEA or the UK to a country not deemed to provide an adequate level of personal information protection for purposes of applicable data protection laws such that additional safeguards are required, such safeguards will be applied.